Align Stakeholders with Google Workspace and Gemini

Project information is often scattered across tools. Spreadsheets in one place. Documents in another. Conversations somewhere else. Wholistic brings them together. In this walkthrough, we show how to: ➡️ Connect your existing tools (Google Docs, Sheets, Slack) ➡️ Link specific resources directly to your project ➡️ Keep everything accessible in one place Once linked, your team doesn’t need to search across platforms. Everything lives within the project, always up to date. Because better delivery starts with better visibility. #WholisticWork #Productivity #WorkflowManagement #ProductDelivery

Context switching is unavoidable. Feeling scattered isn't. When you're juggling 20+ workstreams across diligence calls and internal operations, the answer isn't more focus. It's compartmentalization. Every workstream gets its own home. For you it could be a Google Doc, OneNote tab, draft email, a Slack DM to yourself. Doesn't matter which tool. Just that each workstream is distinct from the others. Done with the task? Close out of the tab. Open the next workstream's doc. Start there. The closed tab is the switch.

Sharing a tool that has been a game-changer for staying on top of everything: Google Calendar. Why? Its simplicity is what makes it powerful color-coded schedules, reminders, and the ability to map out your entire week in one view. If you're a visual thinker constantly missing deadlines or forgetting follow-ups, it might help you too. What's one tool you swear by for staying organized? I'm always looking for recommendations. 👇 #ToolsForWork #ProductivityTools #TimeManagement #Recommendation

Founders don’t need more hours. They need less admin.* When I start with a new client, I always take these 3 tasks off their plate in week 1: *1. Inbox Management* Set up filters, labels, and canned responses. Result: Their inbox goes from 200+ unread to zero in hours. *2. Calendar & Scheduling* Move everything to one calendar, set buffers, automate meeting links with Calendly. Result: No more back-and-forth emails to book a 15-min call. *3. File & SOP Organization* Create a clean Google Drive structure + document repeatable tasks in Notion. Result: Anyone on the team can find what they need in under 2 min. Small systems = massive time back.

Project 14/14 This project wraps up my Zapier automation series, where I built a workflow that automatically creates Google Calendar events from Notion tasks when their status is marked “Scheduled.” The automation is designed for content planning, social media managers, and anyone who uses Notion to organize tasks but wants them reflected directly in their calendar without manual input. Using Zapier, I set up a trigger that listens for updates in a Notion database, added a filter to ensure only tasks marked “Scheduled” move forward, and connected it to Google Calendar to automatically generate a scheduled event with the correct time, title, and details. This type of workflow is especially useful for creators, operators, and teams who plan their work in Notion but execute it on a time-blocked calendar system. It removes the friction between planning and doing, and keeps execution structured and consistent. This is the final project in the series. It was slightly delayed, but better late than never. I’ll be sharing more automation builds going forward, and if anyone would like the full list of tools and setups I used across this series, I’m happy to share it. #zapier #notionautomation #workflowautomation #nocodeautomation #revops #automationworkflows

Communicating or collaborating under pressure is tough, and it’s easy to let our emotions dictate our responses. In our latest guide with Understood.org, we share how you can leverage Google Workspace with Gemini to pause, reset, and confidently communicate your ideas—even in stressful situations. 💬 Download the guide → https://goo.gle/3PCFpEK

Here’s a simple productivity shift that saves more time than you’d expect: Stop rewriting your to-do list from scratch every week. If you’re doing the same types of tasks regularly, and most professionals are, build one master template and reuse it. Tools like Notion, Google Tasks, or TickTick make this effortless. At Maximising Chronos, we help professionals build systems like this, and stay accountable to them. Click this link to find out how. selar.com/chronoscompany Maximising Chronos — mastering time.

Still building project plans by copying the last one and fixing dates by hand? We just published a new guide on creating a reusable Google Docs project plan template with variables, milestone tables, owner fields, and automation. If your kickoff docs are slow to produce or inconsistent from project to project, this will help: https://lnkd.in/gJVFbCWN

FREE Claude Code Skill for Slack to Communicate better (with formatting too)... https://lnkd.in/g3-FPGBc Ever work on something in Claude Code and want to communicate about it? I found that the formatting sucks, it Claude always says too much or too little, or it doesn't communicate to persuade, so I fixed all those things... Here's what the Claude Code Skill does: 1. Pulls the work from the current session — what got built, what got changed, what decisions were made, who came up. 2. Drafts a BLUF message [ Bottom-Line-Up-Front message - a military concept ] at a length tier picked by how many real decisions actually happened. 3. Runs the draft through a 200-line script that catches the 8 ways Slack quietly mangles output. 4. Pipes the linted text to your clipboard so you can hit Cmd+V. It renders right. It's also designed with the principles of influence in mind so that you can communicate the VALUE of your work. ------- All of my content now, everything I do, everything I build, all I say can now be found at ONLY one place on the web-- edge.blueprintgtm.com it's $50/mo for the how-to and $2500/year for all of the tools themselves.

The best investment I made this month was one hour with the whole team, every Wednesday. Our calls started as a way to share what the team made during the week, so Eduarda Menezes could capture content from it. But the team was evolving so quickly that we transformed it into a space for sharing and acquiring new knowledge. The first one, I showed how I connected our Slack tasks to the operational dashboard. Here's the problem we were facing: Slack doesn't have a native API for task lists. Every demand the team was managing lived inside Slack, but we had no way to pull that data into our dashboard automatically. We were either copying things manually or losing visibility entirely. So we built a workaround using Slack's native workflow builder. Every time a task was created or updated, the workflow would automatically send that data to an external Google spreadsheet. From there, our operational dashboard, running through Claude MCP, can now extract every task information from that spreadsheet in real time, all in one place. This week, I'll keep sharing what Apta Agency team are learning through these meetings!